Sometimes, companies overseas need to sign contracts with individuals in China. While notarizing everything is helpful, it can be a hassle and time-consuming, especially when navigating different processes in various regions and countries. So, what’s a good way to make sure the signing process is efficient and legally sound?
One effective option is to film the entire process. Let’s use a service agreement as an example. In this scenario, I’m the service provider, and the client is an American company called ABC LLC.
Here’s how to do it:
Step 1: Get Ready. Gather these four items: one hard copy of the service agreement, your original ID card, a black pen, and a red ink pad for your fingerprints. Once you have everything, start recording.
Step 2: Introduce Yourself and the Agreement. Hold your ID card up to the camera so the front is clearly visible. You can zoom in if you want. Introduce yourself by stating your full name and ID number, and explain what you’re signing. For example: “My name is XXX, my ID number is 123456. I’m signing a service agreement with ABC LLC based on mutual agreement and fairness. The service agreement number is 123.”
Step 3: Sign Every Page. Take out the agreement and make sure the agreement number is visible. Start on the first page, signing in the blank space with your black pen. Be sure to sign every single page. You can sign your name in both English and Chinese, but at a minimum, make sure to sign your Chinese name. Where it says “signature,” write your full name in both languages and include the date.
Step 4: Affix Your Fingerprints. Lightly dip your thumb or index finger in the red ink pad, then place your fingerprint next to your signature on every page.
And that’s it—the contract is now signed! It’s simple and keeps everything legally valid.
Final Tips: First, make sure the video runs continuously—no edits, no cuts, and no pauses. Second, once both parties have signed, keep both the hard copies and an electronic version of the contract.
